High workplace productivity should be a top priority for any business. Making small changes within your organization can drastically improve productivity and office efficiency. When employees perform at their best, they get more quality work done in a shorter period. At the same time, they will spend less time on unnecessary tasks.
High workplace productivity can help you reduce the turnover rate, offer better customer service, and establish a positive work culture. Increased productivity also means lower production costs and increased profitability.
Here are seven crucial tips to help you lay the foundation for improving workforce efficiency.
Provide Adequate Incentives
Recognition is one of the critical employee motivators. It gives them a sense of accomplishment and makes them feel valued for their efforts. As a result, they are more confident and more likely to work harder and smarter, improving their productivity.
However, you should know that incentives don’t have to be limited to monetary rewards. For instance, you can look at the best gifts for employees, offer paid time off or flexible work hours, or simply hand them a handwritten note of gratitude.
Invest in Training
Providing opportunities to receive more education is one of the best tactics for boosting employee productivity. Ongoing training is a smart way to ensure your staff can keep up with a rapidly changing industry environment.
In addition to focusing on job-specific skills, offer training for soft skills such as time management and organization techniques. By improving their knowledge and skills, employees become more confident, engaged, and efficient. Additionally, this strategy will show that you care about their future, helping you establish trust with them.
Physical and Mental Health
Even before COVID-19, 61% of employees reported being burned out at their job. Additionally, 31% said they feel high levels of stress at work. Burned out and stressed employees are prone to making mistakes.
Also, considering that stress suppresses the immune system, they are also more likely to get sick and take days off. This translates to poor performance and decreased productivity for your business.
For this reason, consider offering an employee wellness program. For example, encourage regular breaks, add collaborative workspaces, provide on-site fitness accommodations, and offer yoga, meditation, or similar relaxation techniques classes.
Micromanaged employees often experience a decrease in morale and productivity. Micromanagement destroys trust, increases turnover rates, and destroys teamwork. On the other hand, employee empowerment makes employees more invested in the business.
They are more engaged, confident, and independent, which increases job satisfaction, drives innovation, and boosts morale. Instead of overseeing every detail, set clear expectations, practice delegating, and accept that not everything has to be perfect.
Make Your Meetings More Productive
Sitting in useless meetings drains off the employees’ energy, stamina, and brainpower. After coming out of an unproductive meeting, they will need some time to recover, which negatively affects their productivity. So, before you set the next meeting, think about whether it’s really necessary.
Most announcements can be sent via email or a Slack message. If you do need to hold the meeting, make it a habit to invite only the people who actually need to attend. Most meetings don’t require all hands on deck.
To make the meeting more productive, keep it short and sweet and always deliver a clear call to action at the end.
Focus on Effective Communication
Clear communication is the key to success. About 72% of employees report they don’t fully understand their company’s strategy, making them feel out of the loop of critical information.
By establishing an effective communication strategy, employees will get answers to their questions quickly, communicate ideas easily, and collaborate more efficiently. To maximize the cooperation and communication within your organization, create a robust communication policy and establish communication channels.
Provide Helpful Feedback
Approximately 83% of employees appreciate receiving feedback. They want to know how to improve, which leaves managers with a huge opportunity to create a feedback culture. To enhance workplace productivity, let employees know what you specifically liked and disliked about their performance. Avoid generic comments and provide more solution-oriented feedback.
Moreover, when giving feedback, focus on the employee’s performance and behavior, not on their personality. Last but not least, avoid criticizing employees publicly. Instead, deliver the feedback in private or in writing.
If your business is experiencing a downturn in employee productivity, ensure you take the appropriate steps to address the problem. By utilizing the tips we’ve outlined here, you can bring in the right solutions to motivate employees and keep them engaged.
When employees are satisfied, their productivity will grow, and that’s what you need to help your business grow.