It’s increasingly common for
businesses to work with remote contractors. It provides the opportunity to get
the best talent no matter where your business is located in the world, it
offers more flexibility to the business and the contractor, and it can reduce
your overhead costs.
Some of the best talent tends to prefer working as a remote contractor because it gives them freedom in how and where they work, and they’re not tied to one particular employer. It gives them a great deal more control over their work and their life in general.
With the benefits of contractors, however, do come some things to be aware of. One thing you have to consider is how you’ll protect your data, documents, intellectual property and the like when you’re working with a remote contractor.
You don’t have the control over a
contractor that you do with in-house employees with it comes to data protection
and security, so the following are tips and things to keep in mind.
Use a Virtual Data Room
If the idea of sending privileged information back and forth unprotected over email or another similar platform makes you nervous, it should. One option to use if you work with freelancers is a virtual data room. Virtual data rooms are often used in mergers and acquisitions and similar transactions that require the transmission of sensitive company information and a lot of data and paperwork.
A virtual data room is an online software tool that’s
specifically designed to securely hold digital documents.
You can provide login credentials to authorized users, and
they can then log in with their specific user name and password.
It’s a good idea before ever even hiring someone to start
thinking about what a contractor will need to have access to and what they
don’t need access to. You can create an outline of the work that will be done
and their duties to help you.
A virtual desktop can be something you might have contractors use, which can eliminate the risk of a contractor exposing your network to a virus.
With a virtual desktop, then your in-house IT team can help
control everything, including roles and permissions remotely.
The very idea of a contractor is that their work has a
definite start and endpoint, which is why revoking access is something you
should be thinking about from the start of a contract.